The Facilities and Equipment Coordinator ensures effective and efficient management and use of county resources, establishing and maintaining life cycle and replacement schedules and processes for facilities and equipment through cross-departmental collaboration and establishing and overseeing corporate procurement processes.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
1. Collaborates and coordinates with Departments to plan, organize and direct the functions and activities related to the procurement, servicing, operation, maintenance County owned/operated facilities and equipment.
- Acts as a liaison between Leduc County and Black Gold School Board to plan, coordinate and execute building maintenance and repairs.
- Works with department heads to collaboratively to determine the resources necessary to meet the organization’s vehicle, heavy equipment and building maintenance, servicing and repair needs.
- Promotes strategic use of facilities and equipment.
- Identifies interdepartmental or off season usage opportunities.
- Assists with recommendations for additions to capital and operating budgets.
- Assists with the preparation of RFP’s related to facilities, equipment, and/or vehicle leases, purchases or repairs.
- Maintains necessary records and files related to equipment and building maintenance, repairs, projects, mileage, amortization and financial activity.
- Assist with cross departmental coordination of personnel, equipment and material levels to meet maintenance, servicing and repair needs, mitigate outsourcing of service and maximize use of corporate assets.
2. Develops and maintains a facilities and equipment replacement program.
- Works with all internal departments and external stakeholders to determine short and long term priorities.
- Takes on a key role in development of asset management strategies and project oversight as it relates to County buildings.
- Coordinates with each department in the preparation of product specifications, ensuring Request for Proposals are prepared, issued, received and addressed in accordance with Leduc County Procurement Policy.
- Researches and evaluates new vehicles and coordinates purchasing and ensures optimal pricing and quality of vehicles for the business.
- Ensures vehicles are registered and required inspections are carried out.
- Oversees the selling or disposal of used vehicles and other corporate assets.
3. Develops and maintains a repair and maintenance program for facilities and equipment.
- Develops policies and procedures to support repair and maintenance programs.
- Coordinates and ensures warranty control, inventory control, and procurement processes relating to all County facilities and equipment.
- Develops a maintenance program for County owned buildings.
- Analyzes the effectiveness and efficiencies of preventive maintenance programs for facilities and equipment.
4. Ensures supervision and technical support to staff and contractors involved in the maintenance and repair of facilities as required.
5. Assists Corporate Services and Finance with coordination of insurance coverage and risk management programs for all facilities and equipment.
- Assists with the processing of insurance claims involving fleet vehicles.
- Ensures appropriate insurance coverage for County owned and operated buildings is maintained.
6. Performs other related duties as required or directed.
7. Adheres to guidelines as set out in the Human Resource Policy Manual.
8. Participates in the County Health, Safety, and Wellness Program as required.
QUALIFICATIONS, ABILITIES AND SKILLS:
The proven ability to link service delivery to organizational strategic objectives, provide leadership and to identify gaps and provide solutions is required. Must be able to establish and maintain effective working relationships and provide strong customer service. Must demonstrate sound judgment in decision making and experience in designing and implementing relevant asset management programs is required. Negotiation, mediation and facilitation skills are a strong asset.
This position requires relevant post-secondary education and a minimum of five years’ experience in procurement, facility/equipment maintenance, or asset management in a municipal environment. A Class 5 Driver’s License is required. Proficiency in MS Office applications is required.