This position closes Dec. 1, 2019 at 4:30 p.m.
The information management coordinator is responsible for developing and implementing the corporate information management program, which includes supporting and maintaining the program and facilitating the application of consistent information management policy, procedures and applications for the county. This includes every aspect of the information management lifecycle, including classification, storage, maintaining information assets, retention and disposition, privacy, archiving, and access for all paper and electronic county information.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Reviews, develops and implements policies, procedures, processes and training related to the corporate information management program.
- Facilitates the organization and adherence to the information management program for all digital and paper information saved on all internal shared folders, email, public sources, and file cabinets/file rooms. Further, facilitate that appropriate information is imported into the appropriate repositories.
- Liaises with departments to facilitate the application of consistent information management procedures and applications throughout the county. Keep regular contact with operational areas and educate users on the information management program procedures. Assist operational departments with information retrieval requests as required.
- Develops and administers the digital/paper retention and disposition policies ensuring adherence by the business areas to these policies.
- Ensures county compliance with all applicable legislative records, information management and privacy requirements and bylaws.
- Ensures appropriate security access and protects confidentiality of sensitive information.
- Perform other Information Management duties as required such as maintains and monitors the 'Information Management Mailbox' to coordinate appropriate responses with staff and assist with FOIP requests as required.
- Participates in the health, safety and wellness program.
QUALIFICATIONS, ABILITIES AND SKILLS:
The preferred level of education required by this position is a degree in Library Sciences or Information Management or related degree/diploma in Information Governance or Computer Sciences, with a minimum three years directly related experience. Attention to detail, and accuracy, coupled with a solid understanding of municipal government operations, functional classification systems, and experience using information management software is required. Knowledge and experience with the MGA and FOIP regulations is an asset.
The position requires working knowledge of enterprise information management systems within a digital/paper environment. The position requires knowledge of information management regulatory bylaws, acts, and policies applicable to the county. The position also requires knowledge and experience with Microsoft data management environments, electronic records management systems, document management systems, and other related desktop applications. In addition, the incumbent must have excellent written, verbal, and presentation skills and the ability to maintain positive relationships and encourage program participation. The incumbent must also have effective time management skills and the ability to be self-directed to manage multiple priorities. They must be able to lift boxes that weigh approximately 25 lbs.